Thursday, August 15, 2013

Does Your Business Need To Go Paperless? Some facts about paper based business.

Here are some interesting facts about the use of paper in business today. These are mostly for large corporations but the idea is still the same for small business's. In fact I would say the impact on a small business could be much greater as each individual's time means more to a small  business in the long run.

  • On average, the cost in labor to file one document is $20

  • Between 2% and 5% of an organization's files are lost or misfiled onfiling cabinet any given day.

  • Companies on average spend $120 in labor to find one misfiled document.

  • 1 out of ever 20 documents is lost.

  • Approximately 25 hours are spent recreating each lost document.

  • Apporximately 10-12% of documents are not found on the first attempt.

  • 400 is the number of hours per year the average employee spends searching for documents.

  • More than 70% of today's Businesses would fail within 3 weeks if they suffered a catastrophic loss of paper based records due to fire or flood.

  • It takes an average of 10 minutes per paper document to retrieve, copy, and re-file.

  • The average document is copied 19 times.

  • The average worker makes 61 trips to the fax machine, copier and printer.

  • 60% of employee time is spent working with documents.

  • 90% of a business's information is in documents

  • Each four drawer file cabinet holds an average of 10-12,000 documents, takes up 9 square feet of floor space and cost $1500 per year.

-Sources: Gartner Group, AIIM, US Dept of Labor, Imaging Magazine, Coopers & Lybrand

Mako Technologies can help your business go mobile and increase efficiency.

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